Automation with Gemini for Google Workspace - Essentials
Objectives
After completing this course, you should be able to:
- Write and refine emails using Gemini in Gmail.
- Create custom meeting backgrounds and take notes with Gemini in Google Meet.
- Summarize files, search for content, and synthesize relevant information across multiple sources using Gemini in Google Drive.
Topics
Introduction to Gemini for Google Workspace
- What is generative AI?
- How to approach prompting: ingredients of a high-quality prompt (task, persona/role, context/constraints, format)
- Gemini for Google Workspace overview
- Use cases for roles (customer service, marketing, sales, HR)
- Using Gemini responsibly: Google’s AI principles, risks of generative AI (misinformation, hallucinations, bias)
Gemini in Gmail
- Use Gemini to write an email
- Edit and refine emails drafted by Gemini
- Refine emails you have already drafted (shorten, elaborate, formalize, help me write)
Gemini in Google Meet
- Create custom meeting backgrounds with Gemini
- Adjust visual and audio quality
- Take meeting notes with Gemini
- Create translated captions
Gemini in Google Drive
- Use Gemini to find files and ask questions about them
- Summarize files
- Synthesize information across multiple documents
- Web searches using Gemini in Drive
- Integrating Gemini in Drive with other Google Workspace products
Appendix: NotebookLM Plus
- What is NotebookLM Plus?
- Benefits: grounded in trusted data, private and secure, multimodal and multilingual
- Upload sources, get summaries, chat with sources, audio overviews
Appendix: Google Agentspace
- What is Google Agentspace?
- Enterprise connectors
- Google Search quality and enterprise knowledge graph
- Advanced multimodal generative AI
- Pre-built and agentic frameworks
Documentation
- Gemini for Google Workspace Prompting Guide 101: https://services.google.com/fh/files/misc/gemini-for-google-workspace-prompting-guide-101.pdf
- Gemini for Google Workspace handbook: https://services.google.com/fh/files/misc/gws_gemini_handbook.pdf
- Collaborate with Gemini in Gmail: https://support.google.com/mail/answer/14199860
- Collaborate with Gemini in Google Drive: https://support.google.com/drive/answer/14217860
- Gemini tips for marketing: https://support.google.com/a/users/answer/14196644
- Gemini tips for sales: https://support.google.com/a/users/answer/14190391
- Gemini tips for HR: https://support.google.com/a/users/answer/14171678
- Use Gemini for nonprofits: https://support.google.com/a/users/answer/14571258
- Gemini for Google Workspace Learning Path: https://www.cloudskillsboost.google/paths/249
- NotebookLM: https://notebooklm.google.com
Videos
- How to automate Google Workspace tasks with Gemini https://www.youtube.com/watch?v=k7I_Uu6bsPU
- How to Use Gmail for Help Me Write, AI Summaries & Build Custom Gems https://www.youtube.com/watch?v=qtO940hejdE
- How to use “Help me Write” in Gmail https://www.youtube.com/watch?v=PRkCkKhO-3k
- Take notes with Gemini in Google Meet https://www.youtube.com/watch?v=pCa8Zvf0XaE
- How to take notes with Gemini in Google Meet https://www.youtube.com/watch?v=Jy-LHm0SU40
- How to Summarize multiple files in Google Drive https://www.youtube.com/watch?v=mVykl3Pz368
- NotebookLM demo https://www.youtube.com/watch?v=6dHmu1GALmA
- Introducing NotebookLM Video Overviews https://www.youtube.com/watch?v=KA_pExdDSUo
- Google Announces Gemini Enterprise Agent Platform: The Future of Agentic AI https://www.youtube.com/watch?v=3wMwdzxIyN0
- How to use Gemini at Work with Google Workspace, NotebookLM, and Gemini Enterprise https://www.youtube.com/watch?v=n9j_Tbj7NHQ